Waynesburg Central Instrumental Music Foundation Meeting Minutes for Thursday, October 19th, 2017 Meeting was called to order at 7:00pm. Roll was called, founding members were present.
This being the first official meeting, there were no previous minutes or financial report to approve. There was no old business. Floor was opened for new business. Discussion was held to determine who would be on the executive board. Board was set to include Lindsey Parks, Mandi Lawrence, Aleisha Fox, Kate Graham, and Doug Mason. Mandi Lawrence motioned to approve the executive board, Kate Graham 2nd the motion. All approved, none objected. Discussion was held on the topic of selecting a panel of advisors to the executive board. Individuals discussed were Sean Sawyer, Chris Evans, and Zachary Mason. These individuals will be contacted to determine their interest in being an advisor to the board. Zachary Mason was confirmed during the meeting. Discussion was held to brainstorm potential members to reach out to in order to grow our membership. Our goal is to have the leaders of the group in the executive board, supporting members as advisors to the board, and a general membership to pull from for event and fundraiser committees. Discussion was held and the decision made to open a basic checking account at First Federal Savings and Loan. We will open an account that only requires 1 signature. Approved signers will be Lindsey Parks, Mandi (Amanda) Lawrence, and Aleisha Fox. We will need at least $50 to open the account. A donation is coming from an anonymous donor to give us our startup money. Lindsey Parks made a motion to approve these decisions and Aleisha Fox 2nd the motion. Discussion was held on the “Strive for 5” fundraiser. We could use this as a startup fundraiser so that each new member donates 5 dollars as a membership fee. Discussion was held on what our main goals would be as a foundation. It was determined that our purpose is to subsidize the funding for students in the Waynesburg Central band programs that is needed but not provided by the school district or the band boosters. We plan to help with funding things like purchasing and repairing instruments, giving to what is called the angel fund (set up by the boosters to help economically underprivileged students who cannot afford to go on trips, or buy needed materials,) and fund instructor positions throughout the school year to ensure students are receiving the highest level of music education possible. Discussion was held about writing a mission statement, by laws, or articles of incorporation. It was discussed that Megan Fox, Zack Mason, and Sean Sawyer would be able to give input to executive board on correct wording and formatting for these documents. Many ideas were brought up for possible activities once we are established and running such as developing a website where people can easily go on to donate, holding an instrument drive in the community, seeking grants to fund Smart Music for the students, holding a small summer session for the elementary students. The next meeting date is yet to be determined. Doug Mason motioned to adjourn the meeting and Lindsey Parks 2nd. Meeting was adjourned. |