Waynesburg Music Development |
Attendees: Lindsey Parks Mandi Fordyce Kate Graham | Absent from Meeting: Sean Sawyer Aleisha Fox Zach Mason Paige Zalar Jeremy Olisar Doug Mason |
Date: March 10th, 2020
Time: 6:00pm
Facilitator: Lindsey Parks
Secretary’s Report:
Minutes from the previous meeting were approved. Mandi motioned to accept the minutes. Kate seconded.
Treasurer’s Report:
Current Account balance is $5,356.35 . Kate motioned to accept and Lindsey seconded.
Time: 6:00pm
Facilitator: Lindsey Parks
Secretary’s Report:
Minutes from the previous meeting were approved. Mandi motioned to accept the minutes. Kate seconded.
Treasurer’s Report:
Current Account balance is $5,356.35 . Kate motioned to accept and Lindsey seconded.
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Agenda Item #1: Car Show (May 16, 2020) Greene County Water Park 11:00-4:00
Notes:
Plan of Action: Send out letters to vendors, vote on new signs,
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Agenda Item #2: Taxes
Notes:
Plan of Action: Return 1023, then complete taxes, find out if we can get something approved with the postal service to that we can pay less for postage.
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Agenda Item #3: Business Cards
Notes:
Plan of Action: Order Business Cards
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Agenda Item #4: Replacing inactive members
Notes:
Plan of Action: Contact prospective new members to gage interest.
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Agenda Item #5: Online Banking
Notes:
Plan of Action: View and download missing statements
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Agenda Item #6: Band Fest
Notes:
Plan of Action:
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New Agenda Items
Other News and Information:
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Projected Next Meeting Date:
April 7th at 6:00
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Motion to Adjourn: Mandi
Seconded: Kate
Agenda Item #1: Car Show (May 16, 2020) Greene County Water Park 11:00-4:00
Notes:
- Sponsorship tracking info has been updated in our google drive.
- So far, we have received 8 back, totalling $1100. WE NEED MORE. Last year we had $1,724 and in 2018 we had $2,760 in sponsorship before the show started.
- Deadline for sponsors to get on the shirt is May 4th.
- DJ: We have reached out to Doug Wilson, who told us to ask Christian Wilson first. We have been told by Matt R. that he would DJ the event for $300. If Christian will agree to do it for $300, then we will hire him. If not, then we will go with Matt R.
- Start collecting items for chinese auction, all members are to provide at least one basket.
- We have a message in to Scott with Ron Lewis about sponsoring the Dash Plaques, once we hear back from him we will order them, or seek another sponsor for the dash plaques.
- We will start reaching out to vendors and Kona Ice.
- The yard signs cannot be fixed without making it very obvious that it has a patch on it. We will do a cyber vote to decide to just patch them and let them look a bit sloppy, or to order new ones. Last year, they cost $188.68. We will see if that is still the same price.
- Trophies and shirts will be ordered closer to the date of the show.
- We should do a business card raffle to get more info for sponsors.
- We need to find someone to run the kid’s activities because Kate can’t be there this year. We talked about asking Emily Shultz and Sarah Calvert.
Plan of Action: Send out letters to vendors, vote on new signs,
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Agenda Item #2: Taxes
Notes:
- 1023 (Tax Exempt form) form was returned to us due to ‘incorrect fee’ It needs to be sent back in.
- Taxes will be completed.
Plan of Action: Return 1023, then complete taxes, find out if we can get something approved with the postal service to that we can pay less for postage.
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Agenda Item #3: Business Cards
Notes:
- We approved the proposed design and are ready to order them
Plan of Action: Order Business Cards
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Agenda Item #4: Replacing inactive members
Notes:
- We received Summer’s resignation letter and Paige and Zach have said that they will send them.
- For now we will reach out to the first potential new member to see if they are interested.
- Once we get resignation letters from the other 2, we will approach the other new possible members.
Plan of Action: Contact prospective new members to gage interest.
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Agenda Item #5: Online Banking
Notes:
- Our Online banking has been reset and we now have the new account information.
- We should be able to view our statements for August and November of 2019 to make up for the missing information.
Plan of Action: View and download missing statements
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Agenda Item #6: Band Fest
Notes:
- Tabled this idea for next year. We feel that we are too late in the year to get on everyone’s schedules.
Plan of Action:
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New Agenda Items
- We discussed adding some new fundraiser ideas like raffle tickets, the meat ticket we did with the boosters for example, spaghetti dinners, or seeling food before the band concerts.
- We also discussed planning a dinner dance for the fall season. We will reach out to Valley View Farms to see if they have any availability and what they would charge us to use the venue. We are thinking that September would be a good time of the year. The hope would be to serve a catered meal and then to have dancing, swing dance instruction, and both recorded and live music provided from a staff big band and a student jazz group if we could get one put together in time.
Other News and Information:
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Projected Next Meeting Date:
April 7th at 6:00
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Motion to Adjourn: Mandi
Seconded: Kate