Waynesburg Music Development |
Attendees: Lindsey Parks Mandi Fordyce Kate Graham Doug Mason Jeremy Olisar | Absent from Meeting: Sean Sawyer Aleisha Fox Zach Mason Paige Zalar Summer Fiori |
Date: February 7, 2020
Time: 6:30pm
Facilitator: Lindsey Parks
Secretary’s Report:
Minutes from the previous meeting were approved. Mandi motioned to accept the minutes. Kate seconded.
Treasurer’s Report:
Current Account balance is $4391.35. Doug motioned to accept and Jeremy seconded.
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Agenda Item #1: Car Show (May 16, 2020) Greene County Water Park 11:00-4:00
Notes:
Plan of Action: Update our Google drive, send out letters to vendors, reach out to Sarah, Ed, and Ron Lewis
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Agenda Item #2: Taxes
Notes:
Plan of Action: Return 1023, then complete taxes, find out if we can get something approved with the postal service to that we can pay less for postage.
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Agenda Item #3: Business Cards
Notes:
Plan of Action: Order Business Cards
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Agenda Item #4: Replacing inactive members
Notes:
Plan of Action: Contact inactive members to get resignation letters. Contact prospective new members to gage interest.
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Agenda Item #5: Online Banking
Notes:
Plan of Action:
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Agenda Item #6: Band Fest
Notes:
Plan of Action:
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New Agenda Items
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Other News and Information:
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Projected Next Meeting Date:
March 10th at 6:00
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Motion to Adjourn: Mandi
Seconded: Jeremy
Time: 6:30pm
Facilitator: Lindsey Parks
Secretary’s Report:
Minutes from the previous meeting were approved. Mandi motioned to accept the minutes. Kate seconded.
Treasurer’s Report:
Current Account balance is $4391.35. Doug motioned to accept and Jeremy seconded.
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Agenda Item #1: Car Show (May 16, 2020) Greene County Water Park 11:00-4:00
Notes:
- Venues have been booked.
- First round of Sponsorship letters went out to roughly 125 local businesses.
- So far we have received 2 back, each for $100
- Deadline for sponsors to get on the shirt is May 4th.
- We have more tiers for sponsors to choose from and a new list of their perks.
- We will ask Doug Wilson if he wants to DJ, other options could be Wayne Hart, Matt R.($300), Matt Rogers, or using the speakers that Mandi has.
- Start collecting items for chinese auction, all members are to provide at least one basket.
- This year’s shirt color will be heather green if possible, if not then heather purple..
- Trophies will be ordered closer to the date
- We can order the dash plaques after talking to Ron Lewis about sponsoring
- 750 Flyers were printed and given to the Greene County Chamber for the bulk mailing they put together. They will bill us for our portion of the postage costs after they go out. Roughly $50
- We will start reaching out to vendors
- They changed the name of the water park so now our big yard signs are wrong. Lindsey will try to patch one and see how it looks at the next meeting before we decide to get new ones or not.
- We will ask Sarah Calvert to come as the Fair Queen to help pass out the trophies.
- Ask Ed Debolt about doing pictures
- We will try to better organize the student volunteers. Kate has a sign up form that we have used before and will use again. We need to better explain to them what they need to be doing.
Plan of Action: Update our Google drive, send out letters to vendors, reach out to Sarah, Ed, and Ron Lewis
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Agenda Item #2: Taxes
Notes:
- 1023 (Tax Exempt form) form was returned to us due to ‘incorrect fee’ It needs to be sent back in.
- Taxes will be completed.
Plan of Action: Return 1023, then complete taxes, find out if we can get something approved with the postal service to that we can pay less for postage.
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Agenda Item #3: Business Cards
Notes:
- We will order business cards with the organization information and our new address on them.
- No names, add the tag line: Promoting and Advancing local music education and appreciation
Plan of Action: Order Business Cards
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Agenda Item #4: Replacing inactive members
Notes:
- We need to get members on the board who are able to participate.
- 3 members are not currently active, Zach, Paige, and Summer. We need to have them sign off on resignation letters.
- We can reach out to Nikki Shriver, Matt Rogers, Emily Shultz
Plan of Action: Contact inactive members to get resignation letters. Contact prospective new members to gage interest.
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Agenda Item #5: Online Banking
Notes:
- We need to go to the bank to have them re-open our online banking and get our statements for August and November
Plan of Action:
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Agenda Item #6: Band Fest
Notes:
- Saturdays would be best
- We could ask boosters to do the concession stand
- We need to try to find a date that doesn't have something on it already
- Ask some colleges to be the closing band, maybe CalU?
- Get dates for the football schedule.
Plan of Action:
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New Agenda Items
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Other News and Information:
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Projected Next Meeting Date:
March 10th at 6:00
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Motion to Adjourn: Mandi
Seconded: Jeremy