Waynesburg Music Development Foundation |
Attendees: Lindsey Parks Mandi Fordyce Kate Graham Doug Mason Jeremy Olisar Sean Sawyer | Absent from Meeting: Aleisha Fox Zach Mason Paige Zalar Summer Fiori |
Date: April 16, 2019
Time: 8:30pm
Facilitator: Lindsey Parks
Secretary’s Report: Minutes from previous meeting were approved. Kate Graham motioned to accept the minutes. Mandi Fordyce seconded.
Treasurer’s Report: Current Account balance is $2,611.57. Doug Mason motioned to accept and
Kate Graham seconded.
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Agenda Item #1: Car Show (May 18, 2019) Alpha Aquatic Park 11:00-4:00
Notes:
● Need more sponsorships, keep working to bring them in. New deadline is May 3rd.
● Possible additional sponsors are All State and CVS
● Volunteers for the day of the event are needed. We started a list of names and plan to put up a sign up sheet for students in the band room. We can offer it as NHS hours.
● We purchased (5) 4ft by 4ft banners from BuildASign.com to advertise around town. Mandi and Lindsey will be putting these up next week.
● Trophies need to be ordered. We want to make them larger than last year due to the feedback we got from our participants last year. Lindsey will research this and get them ordered.
● Chinese Auction Items need to be collected. Mandi and Lindsey will pick up some from the auto part stores in town next week. We have 1 from First Federal coming and 1 from Sunoco. We should aim to have around 15 items or more.
● Door Prize items need to be collected or purchased we should aim to have around 10 of these.
● Shirts need to be ordered. We will order them locally and do them in a heather blue color with white print.
Plan of Action: email sponsorship letter to everyone. Look for new trophy options, Order Dash Plaques, Secure Chicken Spit
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Agenda Item #2: Taxes
Notes:
● 1023 was completed and filed.
● 990N was completed, taxes are done.
Plan of Action: None, finished.
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Agenda Item #3: Website Upgrade
Notes:
● We will contact Weebly to see if they will give us a discount for being a non-profit.
Plan of Action: Mandi will contact and make the purchase to upgrade the website to allow online payments.
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Agenda Item #4: PO Box
Notes:
● Done. New Address is PO Box 916, Waynesburg Pa 15317
Plan of Action: Distribute new address
Agenda Item #5: Business Cards
Notes:
● We will order business cards with the organization information and our new address on them.
Plan of Action: Order Business Cards
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Agenda Item #6: Black Bear Games
Notes:
● April 20th, 23rd, 30th and May 4th, 17th, & 18th are possible dates for us to attend a game and do the fundraiser.
Plan of Action: Choose a date if possible and attend the fundraiser.
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New Business Item #1: Meat Tickets
Notes:
● We distributed the remaining tickets to be sold. Return stubs and cash to Lindsey once sold.
Plan of Action: Get tickets sold
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New Business Item #2: Poker Run
Notes:
● The idea to do a poker run in the future was presented. We agreed that it would be something we could plan for next summer.
Plan of Action: revisit the idea in the fall.
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New Agenda Items ● Make a step by step direction list for how to request funds for the website
Other News and Information:
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Projected Next Meeting Date:
May 14th at 5:00 pm
Motion to Adjourn: Doug Mason
Seconded: Kate Graham